How FilterTime + RentCheck Can Automate Air Filter Maintenance for Property Managers

For property managers, air filter maintenance can be a headache. If you’ve ever struggled to get a resident to change their filter on time—or faced the steep cost of an HVAC failure that could have been avoided—you know the frustration that comes with it.

At FilterTime, we’ve partnered with RentCheck to make this process effortless. By combining our automated air filter delivery service with RentCheck’s verification system, we help property managers stay on top of maintenance without the stress.

Why Air Filter Maintenance is Critical (and Often Overlooked)

Missing air filter changes isn’t just a small oversight—it can lead to significant consequences. Here's a breakdown of the issues that can arise when air filters are neglected:

• Reduced HVAC Efficiency: A clogged air filter makes HVAC systems work harder, resulting in higher utility bills and a shortened lifespan for the system. In fact, HVAC systems can run up to 15% less efficiently due to neglected filters.
  Costly HVAC Repairs: HVAC system failures are often linked to dirt and dust buildup, which is a direct result of missed filter changes. Up to 90% of HVAC issues could be prevented with regular filter maintenance.
• Compromised Indoor Air Quality: Poor indoor air quality isn’t just an inconvenience—it’s a health risk. According to the American Lung Association, indoor air can be 2-5 times more polluted than outdoor air, a fact that’s even more concerning for residents with respiratory conditions.
• Expensive System Replacements: If your HVAC system fails, replacing it can cost anywhere from $5,000 to $12,500, depending on the type and size of the system.

Despite these risks, studies show that 82% of people forget to replace their air filters regularly—a trend property managers simply can’t afford.

The FilterTime + RentCheck Integration: Maintenance Made Simple

Our partnership with RentCheck changes the way air filter maintenance is handled. With FilterTime’s automated air filter delivery and RentCheck’s task verification system, we’ve simplified the entire process:

1. Automated Filter Delivery
   Residents automatically receive the correct air filter for their unit at regular intervals—no more trips to the hardware store or forgotten replacements.
2. Task Completion Verification
   When it’s time to change the filter, residents complete the task in RentCheck, providing photo proof for documentation.
3. Seamless Compliance and Tracking
   All filter replacements are tracked in RentCheck, making it easy to verify, audit, and report on maintenance activities. No more chasing down residents for updates or worrying about missing records.
4. No More Hassles
   Property managers no longer have to spend time reminding residents about filter changes or dealing with the consequences of neglected maintenance.

Why Property Managers Benefit from Automated Air Filter Maintenance

Here’s how automating air filter maintenance can directly impact your operations:

• Reduce Emergency HVAC Repairs: By ensuring filters are replaced on time, you’ll avoid costly system breakdowns that result from clogged filters.
• Enhance Resident Experience: Clean air and a hassle-free maintenance process lead to happier residents who are more likely to stay long-term.
• Streamline Operations: Forget about manual follow-ups and scheduling reminders. Automation saves you time and reduces the chance for mistakes.
• Support Sustainability: Cleaner, more efficient HVAC systems are also more environmentally friendly, reducing energy use and your property’s carbon footprint.
  
  

The Benefits for Residents: Simple and Convenient

While property managers reap the rewards of automated air filter maintenance, residents also see significant advantages:

• Convenience: Filters arrive at their doorstep, so no more last-minute trips to the store or waiting around for a replacement.
• Healthier Living Environment: Cleaner air improves quality of life, especially for those dealing with allergies or asthma.
• Clear Communication: With RentCheck’s user-friendly system, residents always know exactly when it’s time to change their filter and how to complete the task.

Streamlining Maintenance for a Better Future

Property managers are always looking for ways to improve operational efficiency, extend asset life, and increase resident satisfaction. With the FilterTime + RentCheck integration, you can achieve all of these goals—effortlessly.

Whether you’re new to RentCheck or already using the platform, automating air filter maintenance with FilterTime is a straightforward way to improve your operations, reduce costs, and create a healthier environment for your residents.